Project Coordinator – Office of Integrated Communication

Overview

Mary Baldwin University’s Office of Integrated Communication (OIC) is seeking a Project Coordinator to assist our on-campus communication and marketing team with a variety of projects and events for the university. This vital role will contribute to our team’s goals by helping to keep projects on time, gathering important details from stakeholders, liaising with approved on-campus and off-campus vendors, and other duties as needed.  The ideal candidate would pride themselves in efficient time management and clear communication. 

About MBU

Mary Baldwin University is a private university enrolling nearly 1,800 students at the undergraduate and graduate levels on campuses in Staunton and Fishersville, Virginia, and online. Since 1842, this intimate learning environment has allowed students to cultivate strong connections with faculty, staff, and peers. With a rich history of access and innovation, MBU prepares the diverse leaders of the future in fields ranging from health sciences, creativity and design, business and technology, and education and society. The university is organized into three academic colleges: the Gold College of Arts and Sciences, the Murphy Deming College of Health Sciences, and the Palmer College of Professional Studies.

One of the Most Diverse Campuses in the Nation

With 60 percent of undergraduate residential students being Pell-eligible, 50 percent students of color, and 40 percent first generation, Mary Baldwin is among the most diverse campuses in the country. MBU fosters a vibrant and inclusive campus community, where students feel a strong sense of belonging, acceptance, support, and empowerment. 

Essential Duties and Responsibilities

Alongside their colleagues in the on-campus communication and marketing team, the Project Coordinator will assist in project coordination and support using office management software and helping keep current event promotion listings, the MBU website (hosted on WordPress), and other important digital documentations of the university. The Project Coordinator is expected to help the team manage multiple projects with adherence to timelines, organization, attention to detail, proactive planning, and detailed communication. 

Reporting to the Director of Communication, the person in this role will thrive in a team-oriented environment through collaboration with other members of OIC and with campus partners. The Project Coordinator also:

• Tracks milestones for graphic design, videography, photography, writing, and web development projects.
• Communicates deadlines, responsibilities, and progress of projects with clients, supervisors, team members, and other stakeholders in a timely, clear, and ongoing basis.
• Serves as point person for clients throughout the project process and shares changes with all applicable team members.
• Maintains a project management system by communicating with users, routinely reviewing and updating various project timelines (with approval), and maintaining an orderly and effective system for project organization.
• Tracks engagement of marketing materials using bit.ly reporting systems.
• Creates a reporting system that includes a summary of projects and engagement data to be accessed by others as needed.
• Maintains relationships with key suppliers (i.e. printing, promotional items) to ensure deliverables are provided within their timelines and specifications and communicate this information to clients.
• Creates and manages content for the weekly, campus-wide announcements communication, and university-wide events calendar. 
• Assists with special events or committees as opportunities arise.

Our ideal candidate:

• Has professional experience and is looking to contribute to a professional environment. 
• Is successful in using technology and web-based tools to meet communication and project management goals.
• Is an organized self-starter and collaborator who has the ability to meet goals and coordinate multiple projects simultaneously while remaining flexible in a fast-paced, deadline-driven, high-volume environment with a wide variety of fields and audiences.

Qualifications:

• Excellent written, verbal, and interpersonal communication skills. 
• Strong attention to detail and accuracy. 
• Bachelor’s degree in marketing, communication, journalism, or experience in a closely related field.

Benefits:

The university offers excellent comprehensive benefits which include paid vacation and sick leave,  in addition to 15+ paid holidays a year and affordable health insurance. Our department believes in positive work-life balance, and we offer occasional remote working days. We care about the overall wellbeing of our employees and offer a tuition benefit which provides tuition discounts for faculty/staff, children, and spouses on MBU courses.

Application Process

Please email a letter of interest, resume, and names and contact information for three references to Leighton Carruth, Director of Communication, lcarruth@marybaldwin.edu.

Mary Baldwin University values and celebrates diversity, is committed to equal opportunity, and does not discriminate on the basis of race, national or ethnic origin, gender identity, sexual orientation, age, disability, religion, or veteran’s status.