Associate University Registrar

Overview

The Associate University Registrar assists and works under the direction of the University Registrar to lead, analyze, plan, and implement the operations and administrative requirements of the Office of the University Registrar. The Associate University Registrar has daily contact with our students and works closely with our faculty and other staff. The Associate University Registrar assists the University Registrar in promoting the core values of the University and enhancing the overall educational experience through supporting the Office of the University Registrar mission.

About MBU

Mary Baldwin University is a private university enrolling nearly 1,800 students at the undergraduate and graduate levels on campuses in Staunton and Fishersville, Virginia, and online. Since 1842, this intimate learning environment has allowed students to cultivate strong connections with faculty, staff, and peers. With a rich
history of access and innovation, MBU prepares the diverse leaders of the future in fields ranging from health sciences, creativity and culture, business and technology, and education and society. The university is organized into three academic colleges: the Gold College of Arts and Sciences, the Murphy Deming College of Health Sciences, and the Palmer College of Professional Studies.

One of the Most Diverse Campuses in the Nation

With 60 percent of undergraduate residential students being Pell-eligible, 50 percent students of color, and 40 percent first generation, Mary Baldwin is among the most diverse campuses in the country. MBU fosters a vibrant and inclusive campus community, where students feel a strong sense of belonging, acceptance, support, and empowerment. 

Responsibilities

• Manage and supervise the office in the absence of the University Registrar
• Work with OIT to research, implement and test new SIS functionalities
• Troubleshoot Jenzabar RE module issues.
• Manage certification process and degree conferral of all graduates
• Serve as either the Primary Designated School Official (PDSO) or a Designated School Official (DSO) for international students. Assist with the creation and monitoring of I-20s for all international students including exchange students as well as oversight of their F-1 status
• Transfer VA (Virginia) Portal project and ongoing maintenance to ensure accurate posting of all courses and data files
• Attend EPC and GEAPC as needed as a representative of the University Registrar’s office
• Help manage Advising Module and J1 Web processes
• Assist the University Registrar to maintain Academic Calendars
• Work with faculty and academic advisors to ensure audit system is up to date and degree trees are working as intended
• Provide oversight of the transfer credit evaluation and posting processes
• Report enrollment, degrees conferred, and student record changes to the National Student Clearinghouse on a timely basis
• Work with Financial Aid to process errors and manage NSLDS dates
• Oversee processes in J1 including but not limited to Rules Based Updates and Y/T/S table
• Assist with quality control and updates to database course catalog
• Assist with data management and governance, ensuring the data integrity of the records maintained by the office
• Provide backup support on routine office tasks such as preparing transcripts, registration needs, course substitutions, classroom reservations, and addressing student/faculty/staff inquiries

These responsibilities are not exhaustive and additional duties can be assigned as needed.

Requirements

• Bachelor’s Degree required
• Experience in higher education; minimum 3 years experience preferred
• Strong technical skills, with knowledge of database management and data retrieval
• Proven experience with Microsoft Office Suite
• Knowledge of Federal reporting requirements
• Knowledge of Federal Financial Aid regulations
• Ability to work independently, effectively, and collegially with faculty, staff, students, and administrators
• Ability to work outside normally scheduled hours as needed

Position

The Associate University Registrar is a full-time, benefits eligible, salaried staff position.

To Apply

Interested candidates may submit a cover letter and resume to Erica Chandler at
elchandler@marybaldwin.edu.