Director of Facilities Management

Summary

Under the general direction of the Chief Financial Officer, the Director of Facilities Management (Director) is responsible for the planning, management, and leadership of all physical plant operations. This role ensures the institution’s facilities, grounds, and infrastructure are maintained to support the university’s mission and to provide a safe, functional, and clean environment for students, faculty, staff, and visitors. The Director manages all aspects of building and grounds maintenance, custodial services, and event set-up management. Additionally, the Director oversees mail services, shipping and receiving, and an internal print shop. Assists in the planning and management of the University’s capital renewal and replacement budgets, advising senior administration on the condition of existing facilities and recommending priorities for short- and long-term projects. 

Duties and Responsibilities

1. Provides leadership, direction, and supervision for the Facilities Management (FM) department.
2. Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish the department function.
3. Recruits, employs, trains, supervises, and evaluates departmental staff.
4. Establishes and implements organizational goals and objectives, policies, and operating procedures for FM. Monitors and evaluates programmatic and operational effectiveness of FM units, and effects changes as required for improvement.
5. Develops and manages FM’s annual budgets and performs periodic cost and productivity analyses to maximize efficiency and allocation of resources.
6. Manages and approves purchases for supplies, materials, and contracted services, including negotiation and active administration of vendor contracts.
7. Advises the administration on all institutional policies and procedures related to the management of the physical resources of the University.
8. Ensure all facilities are in compliance with health, life safety, ADA, building codes, and environmental regulations.
9. Performs miscellaneous job-related duties as assigned.

Minimum Qualifications

• Five (5) to eight (8) years of progressively responsible professional experience in facilities management, at least three (3) in a supervisory/managerial role.
• Working knowledge of building codes and safety regulations.
• Strong analytical, problem-solving, and decision-making skills.
• Strong organizational skills with the ability to manage multiple priorities and teams.
• Excellent communication skills and the ability to collaborate with various departments.
• Proven ability to negotiate and manage vendor contracts.
• Experience in creating and managing operating and project budgets.
• Proficiency with computerized maintenance management systems and other relevant software.

Preferred Qualifications

• Bachelor’s degree in Engineering, Construction Management, or related field.
• Facilities management experience in a college/university or similar setting.
• Strong knowledge of energy management systems.

Physical Demands and Work Environment

• This position requires a combination of office work and frequent visits to outdoor and indoor work sites across campus, which may involve exposure to noise, fumes, dust, and inclement weather.
• Availability to be on-call for emergencies is sometimes required.

To Apply

Interested candidates should submit a letter of interest, resume, and contact information for three professional references to Dr. Bradley Sheriff, Interim Chief Financial Officer, at bwsheriff@marybaldwin.edu and cc:  hr@marybaldwin.edu.