Administrative Assistant, Master of Science in Physician Assistant Program

Overview

Mary Baldwin University is currently inviting applications for the position of Administrative Assistant for the Master of Physician Assistant Program.

The Physician Assistant Program Administrative Assistant is an entry level position requiring professionalism and strong organizational skills.  This position supports the needs of the PA Program faculty and students through software management, clerical support, data entry, and event/recruitment support as needed.  

About MBU

Mary Baldwin University is a private university enrolling nearly 1,800 students at the undergraduate and graduate levels on campuses in Staunton and Fishersville, Virginia, and online. Since 1842, this intimate learning environment has allowed students to cultivate strong connections with faculty, staff, and peers. With a rich history of access and innovation, MBU prepares the diverse leaders of the future in fields ranging from health sciences, creativity and design, business and technology, and education and society. The university is organized into three academic colleges: the Gold College of Arts and Sciences, the Murphy Deming College of Health Sciences, and the Palmer College of Professional Studies.

One of the Most Diverse Campuses in the Nation

With 60 percent of undergraduate residential students being Pell-eligible, 50 percent students of color, and 40 percent first generation, Mary Baldwin is among the most diverse campuses in the country. MBU fosters a vibrant and inclusive campus community, where students feel a strong sense of belonging, acceptance, support, and empowerment. 

Essential Duties and Responsibilities

General 

• Answering and routing incoming calls.
• Greeting visitors.
• Scheduling rooms for meetings/events.
• Assisting with event set up.
• Monitoring, ordering, and distributing office supplies.
• Posting student documents into OnBase student files.
• Distribution of mail.
• Other administrative duties as assigned.

MSPA Program Director and Program Support 

• Taking meeting minutes and finalizing written draft for review.
• Preparation and completion of Independent Contractor / Honorarium files.
• Assisting program faculty with correspondence and scheduling of guest instructors.
• Supporting collection of pertinent data/information for self-study/accreditation and quality improvement as directed by program  director. 
• Ordering instructional/lab supplies.
• Support community events and outreach efforts
• Assist with and participate in program-related activities and events as appropriate and directed.
• Other duties as assigned.

Our ideal candidate:

Required Qualifications

• Professional presence with excellent interpersonal communication and written skills
• Demonstrated proficiency with Microsoft Office products, particularly Word and Excel.
• Ability to manage multiple tasks in a fast-paced environment with regular
  interruptions.
• Associate’s degree or any combination of education and experience that
  illustrates the knowledge and skills to fulfill position responsibilities.
• Ability to lift up to 40 pounds.
• Hold a valid Virginia driver’s license.

Preferred Qualifications

• Bachelor’s degree
• Experience with database management tools.
• Previous experience in a professional/office environment

Benefits and Other Information

The Administrative Assistant position is a full-time, non-exempt, position on the Murphy Deming College of Health Sciences Campus in Fishersville, VA.  Occasional weekend and/or evening hours may be required during Commencement Weekend, Homecoming Weekend or other special events.

The university offers excellent comprehensive benefits which include paid vacation and sick leave, in addition to 15+ paid holidays a year and affordable health insurance.  We care about the overall wellbeing of our employees and offer a tuition benefit which provides tuition discounts for faculty/staff, children, and spouses on MBU courses.

Application Process

Interested candidates should send a cover letter, resume, and contact information for three references to Tara Miller at twmiller@marybaldwin.edu. 

Mary Baldwin University values and celebrates diversity, is committed to equal opportunity, and does not discriminate on the basis of race, national or ethnic origin, gender identity, sexual orientation, age, disability, religion, or veteran’s status.