Director of Administration and Operations – MDCHS

Summary of Description

Murphy Deming College of Health Sciences (MDCHS) at Mary Baldwin University invites applications for the Director of Administration and Operations beginning no later than May 1^st, 2024.

The Director of Administration and Operations provides oversight of the day-to-day operations of Murphy Deming College of Health Sciences including office management, human resources, budgeting/accounting, facilities, and campus events. The Director of Administration and Operations will promote a culture of “Service Excellence” in administration and operations and set a tone of leadership that is people-oriented, collaborative in nature as well as facilitating an environment that fosters innovation and continuous improvement.

Consistent with the mission and values of the institution, this position requires a commitment to a culture that promotes of equity and inclusion. Therefore, applicants are expected to emphasize equity and inclusion in their interactions with students, staff, faculty, and community at large.

Responsibilities

In collaboration with MDCHS administration, faculty, staff, the Director of Administration and Operations will:

Management

• Manage all day-to-day operations.
• Be a bridge-builder to the main MBU campus and serve as the primary liaison to Mary Baldwin University on-campus offices as follows: Accounting Services, Budgeting,Human Resources, and Safety and Security.
• Manage internal and external events held at MDCHS.
• Monitor management of office records and store archived files according to requirements.
• Develop solutions to improve current business processes and create efficiencies.
• Attend all meetings that involve all responsibilities described. 
• The Director of Administration and Operations is a member of any committee whose function affects these responsibilities.

Human Resources Management

• Ensure compliance with all MBU/MDCHS human resources requirements from on-boarding to separation.
• Manage onboarding process for MDCHS faculty and staff.
• Conduct orientation program for new support staff.
• Create and maintain faculty and staff personnel records according to MBU/MDCHS and accreditation standards.
• Prepare and process faculty & adjunct contracts; monitor faculty contracts and advise VPHS of needed renewals.
• Train, coach and develop administrative support staff.
• Ensure workload of administrative support staff is equitably assigned and reassign work when necessary; may determine work priorities.
• Monitor and approve leave requests for staff & faculty; monitor & manage vacation calendars.
• Plan and coordinate staff development opportunities.
• Develop and facilitate Orientation for faculty & staff.
• Create & implement updated hiring/on-boarding automated processes.

Fiscal Administration

• Assist the VPHS and program directors with yearly budget preparations,
• Oversee financial performance against budget targets and provide monthly updates to the VP/Dean MDCHS
• Identify opportunities to improve fiscal and operational performance of MDCHS.
• Audit processed expenses for accuracy in GL account coding

Operations and Facilities

• Along with MDCHS Facilities staff, monitor conditions of the building and grounds; track projects and report progress to VP/Dean MDCHS 
• Oversee the assignment of offices/workspaces.
• Monitor physical appearance and cleanliness of facilities and communicate needs to housekeeping staff

Security and Safety Services

• Administrate the S2 Security System for MDCHS.
• Determine lock/unlock times for external doors.
• Monitor Lost and Found policy to ensure compliance with main campus security policies.
• Create ID badges and monitor activation and deactivation of access.
• Work with main campus security director to plan emergency preparedness training for faculty, staff, and students.
• Ensure compliance with occupant maximums for internal spaces.
• Communicate with security office regarding security officer schedules during breaks and events.

Strategic Planning

• With the VP/Dean MDCHS to determine the addition of new administrative
  support positions.
• Project and anticipate personnel needs.
• Assist in planning renovation and relocation as related to expansion of MDCHS programs.

*Perform other duties as assigned by the Vice President of Health Sciences

Qualifications

• Bachelor’s degree
• Five years progressively responsible work experience in office and/or operational management
• Proficient with MS Office (Word, Excel, and PowerPoint) and database management tools; ability to write queries in a relational database is preferred.

Preferred Qualifications

• MBA or Masters in a related field
• Human Resources Experience

About Mary Baldwin University

Founded in 1842, Mary Baldwin University has a proud legacy of innovating to best serve our students as the world changes.

MBU is a small, coeducational university offering a range of degrees from bachelor to doctoral. We serve a diverse student population on our historic Staunton campus in the heart of downtown Staunton, Virginia, Murphy Deming College of Health Sciences in nearby Fishersville, and online.

MBU offers unique opportunities for our students to become leaders in the classroom, community, workplace, and in their own lives. 

About Murphy Deming College of Health Sciences

Murphy Deming College of Health Sciences (MDCHS) was opened in 2014, with the intention of addressing health care workforce needs and the complex health issues of the region. The college accomplishes this through clinically focused professional programs in Nursing, Occupational Therapy, Physical Therapy, and Physician Assistants programs that concentrate on addressing regional health care needs. We believe that community health issues are best solved by professionals who value interprofessional collaboration and thrive in a culture that embraces inclusivity and equitable access to health care. Our vision is to be recognized as the primary regional partner to develop community-oriented interventions for the education of and provision of services to the public, thereby improving health and life outcomes.

Application Process

Mary Baldwin University is committed to promoting a culture of equity and inclusion among students, staff, and faculty. The university does not discriminate on the basis sex, gender, nor does the university discriminate based on race, national or ethnic origin, color, age, disability, religion, veteran’s status, sexual orientation, gender identity, gender expression or any other reason prohibited by law in provision of employment opportunities and benefits.

To Apply:  Interested applicants should send a cover letter and resume to  [email protected].